Virtual, Inc.
  • Wakefield, MA, USA
  • Hourly
  • Full Time

WANTED: A collaborative team player with an eye for the fine details.  The Events Associate needs to be a self-starter and have a track record of supporting multiple projects with competing deadlines in a client-facing environment. The ideal candidate will also be able to work independently juggling multiple tasks across several clients. Are you ready to join the team?



The Events Associate assists with the coordination and preparation of event logistics for assigned clients. This position works closely with the Events Team and other department teams to ensure the successful implementation of assigned client event services. 


  • Assist with planning and implementing logistics of meetings, conferences, events, trade shows, and training courses, including: venue selection, food and beverage planning, A/V planning, registration, sponsorship, and coordination of marketing materials and communications.
  • Draft timelines, budgets, CMPs, sponsorship prospectuses, tracking documents, and other event-related communications.
  • Work with vendors to coordinate catering, audio/visual, signage, promotional items, entertainment, photography, travel, hotel accommodations, etc. to ensure high quality events that remain within the set budget.
  • Work with event sponsors to ensure benefits are properly received and executed.
  • Coordinate speaker management with the client.
  • Assist with development of event related marketing materials and conference web sites.
  • Coordinate event insurance on behalf of the client (when needed).
  • Available as a back up to Event Coordinator, Specialist and Managers to travel onsite to events as needed to support event operations.
  • Support coordination of the set-up of online meeting registration systems/sites; create registration reports and provide to client on a regular basis.
  • Provide support to events team with establishment of post-conference reports to the client.
  • Provide administrative support to the Events team; manage other projects as needed.



  • Associates or bachelor's degree with a concentration in hospitality management preferred; prior internships in events/hospitality preferred;
  • Must be detail-oriented with effective organizational and project management skills, including the ability to manage multiple projects/tasks and deadlines simultaneously in a fast-paced, deadline-driven environment;
  • Must be a self-starter with the ability to work well under pressure, work independently with limited supervision and have solid problem-solving, judgement, and decision-making skills;
  • Excellent customer service and interpersonal skills;
  • Solid writing and editing skills;
  • High level of creativity and "rolled-up sleeves" working style;
  • Flexibility to work independently and as a team player with other departments;
  • Must be willing and able to travel domestically and internationally as needed;
  • Proficiency with Word, Excel, PowerPoint, and knowledgeable about Adobe;
  • Ability to learn new programs quickly, such as RegOnline, Constant Contact, CrowdCompass, etc. as needed.



If a competitive salary isn't enough, we also offer a range of perks that have continued to put us among the best places to work.

  • Comprehensive benefits including health, dental, life insurance, disability insurance and 401-K options
  • Unlimited vacation and paid time off policies that promote a work life balance
  • Paid holidays (and Festivus is our favorite)
  • Ongoing training, learning stipends, tuition assistance and opportunities for career development
  • Company sponsored volunteer opportunities
  • Buddy Program
  • Monthly fun outings and team building gatherings (kayaking, laser tag, happy hours and more)
  • Corporate culture that exemplifies our core values of Teamwork, Respect, Innovation, Empowerment, Service Excellence and FUN!



Have you ever wondered how your credit cards remain secure in this ever-changing world of hackers and fraud? Have you ever thought about how the technology behind games like Pokmon-GO came to be? How about the technology that makes it possible to use your fingerprint instead of a password? Or the initiatives behind the group of pioneers responsible for taking the internet to the most remote areas of the world? These are only a few examples of the innovative accomplishments we've helped our clients achieve.  Pretty cool stuff, huh?

We understand that no global movement starts with just one person and that's why our employees are really Virtual's most valuable asset and at the heart of our success. It takes an entire team to fulfill our mission of attaining long-term success by ensuring that every client that we serve achieves or exceeds its strategic objectives.

Virtual Inc. is an Equal Opportunity Employer.

Virtual, Inc.
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